Using the Revised Form I-9 In Your Onboarding Process

Effective September 18, 2017 employers must use the revised Form I-9

Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. USCIS released a revised version of Form I-9, Employment Eligibility Verification, on July 17, 2017.  According to USCIS, employers can use this revised version or continue using Form I-9 with a revision date of 11/14/16 N through September 17, 2017.  On September 18, 2017, employers must use the revised form with a revision date of 07/17/17 N.  The new Form I-9 is available at uscis.gov/i-9 and current updates to SmartERP’s I-9/E-Verify solutions used in SmartERP’s automated employee onboarding offering are compliant with the new Form I-9.

Understanding the complexities of Form I-9 requirements can be difficult, and noncompliance can be detrimental to any organization, as witnessed by many employers across the U.S. that have received substantial fines and penalties due to their lack of compliance. Form I-9 fines have increased, and the Department of Justice has recently settled with several employers over discriminatory conduct, making it more important than ever for employers to ensure that they are meeting compliance requirements

Recent Form I-9 changes include:

The ability to enter multiple preparers and translators.

A dedicated area for including additional information rather than having to add it in the margins.

A supplemental page for the preparer/translator. Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

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